Planning a break with lots of friends in a large house is an exciting endeavour, but it can also be a bit daunting. Making sure that everyone has a great time requires thoughtful preparation and a touch of creativity. Here are some essential tips to help you plan a successful and unforgettable getaway.
1. Choose the Right Destination and Accommodation
The foundation of a great break starts with selecting the perfect destination and accommodation. Consider a location that offers a mix of activities to suit different interests, such as the Wye Valley where there are so many different things to do and see! When choosing a large house, ensure it has enough bedrooms and bathrooms to accommodate everyone comfortably. Look for amenities such as a spacious kitchen, common areas for socializing, and outdoor spaces for relaxation and activities. At BHHL we have 12 different properties to choose from, so one will be just perfect for you.
2. Plan Early and Communicate Clearly
Early planning is key to securing the best accommodation and getting everyone on the same page. Create a group chat or email thread to keep everyone informed about the plans. Discuss and decide on the travel dates, destination, budget, and any specific requirements or preferences. Clear and open communication helps avoid misunderstandings and ensures that everyone feels included in the decision-making process.
3. Delegate Responsibilities
Sharing the planning responsibilities can make the process smoother and more enjoyable. Assign different tasks to different people based on their strengths and interests. For example, someone could handle accommodation bookings, another person could organize activities, and someone else could take care of meal planning. Delegating tasks not only lightens the load but also makes everyone feel more involved.
4. Create a Flexible Itinerary
While it’s great to have a plan, flexibility is key to accommodating everyone’s interests and energy levels. Create a loose itinerary that includes a mix of planned activities and free time. This allows for spontaneous adventures and relaxation, ensuring that everyone can enjoy the break at their own pace. Include group activities like hiking, sightseeing, or game nights, as well as downtime for individuals to explore or unwind.
5. Consider Dietary Preferences and Meal Planning
Food is often a central part of any gathering, so it’s important to consider everyone’s dietary preferences and restrictions. Plan meals in advance and make a grocery list to avoid last-minute stress. Consider assigning cooking duties on a rotating basis or opting for potluck-style meals where everyone contributes a dish. This not only makes meal preparation easier but also adds a fun, communal aspect to dining.
6. Ensure Entertainment and Activities for All
A successful group holiday offers something for everyone. Plan a variety of activities that cater to different interests and energy levels. From outdoor adventures like hiking and kayaking (very popular in the Wye Valley!) to indoor activities like board games and movie nights, having a diverse range of options ensures that everyone can find something they enjoy. Don’t forget to consider downtime for relaxation, whether it’s lounging in a hot tub, reading a book, or enjoying a quiet walk.
7. Plan for Contingencies
Even with the best planning, unexpected things can happen. Be prepared for contingencies by having a backup plan for activities, knowing the location of the nearest pharmacy, and ensuring you have necessary supplies like first aid kits and contact information for everyone. Being prepared for the unexpected can help you handle any surprises with ease and keep the trip running smoothly. BHHL provide 24/7 contact with an assigned local house manager, who can always help if it’s needed.
8. Capture the Memories - Insta time!
A break with friends is a special occasion worth remembering. Encourage everyone to take photos and videos throughout the trip. Consider creating a shared online album where everyone can upload their pictures. Not only does this allow you to relive the memories later, but it also fosters a sense of camaraderie as everyone contributes to documenting the fun times shared.
9. Reflect and Gather Feedback
After the trip, take some time to reflect on what worked well and what could be improved for future getaways. Gather feedback from everyone to understand their experiences and preferences. This helps in planning even better trips in the future and ensures that everyone feels heard and valued.
Planning a successful getaway requires careful consideration and a touch of creativity, but the rewards are well worth the effort. By choosing the right destination, communicating clearly, and ensuring a balance of activities and relaxation, you can create a memorable and enjoyable experience for everyone involved. Happy planning!